Every small business has dozens of "I just need to copy this from here to there" tasks per week. Our automation engineers build the integrations that let your apps talk to each other — so your team stops re-typing data and starts doing real work. Built on n8n, Zapier, Make.com, or custom code based on what fits your stack.
The problem
Lead comes in via website form → someone copy-pastes into the CRM → someone else copies into the calendar → someone else copies into the invoicing system. Hours per week of pure busywork.
You bought a CRM, a calendar tool, an invoicing app, a marketing platform, and a chat tool — each one a great solution in isolation. Together they're a disconnected mess.
When the manual handoff depends on a person remembering, things slip. Customer follow-ups don't happen. Invoices go out late. Leads go cold. Then you blame the team — but the system was the problem.
How we fix it
We don't push a single platform. n8n for self-hosted control, Zapier for fastest setup, Make.com for visual logic, custom code for unique requirements. We recommend based on YOUR stack, not what's easiest for us.
We map your full workflow — including error paths, edge cases, and what happens when an API rate-limits. Real automations that don't silently break six months later.
Every automation we build is monitored. When an integration breaks (because Salesforce changed an API or your CRM got upgraded), we fix it before you notice.
Every automation run is logged with inputs, outputs, and outcomes. When something feels off in three months, you have exact records of what fired and what data moved.
Why it works
Pricing
No setup fees on standard tiers. No multi-year contracts. Cancel any time.
Common questions
Last updated: April 26, 2026
It depends on your situation. Zapier is fastest to set up, has the most integrations (5,000+), and is good for simple workflows — but costs add up fast at scale ($30-$100/mo per user, plus task pricing). n8n is open source, self-hostable, more flexible, and has lower long-term costs — but requires more technical setup. Make.com (formerly Integromat) is great for visual logic and complex branching. We assess your team's technical capacity, your budget, and what apps need to connect, then recommend.
Anything that involves moving data between apps or triggering actions based on events. Common examples: new website lead → auto-create CRM contact → assign to rep → send welcome email → schedule 3-day follow-up; new invoice paid in Stripe → auto-update QuickBooks → trigger thank-you SMS → tag customer in CRM; appointment booked in Cal.com → auto-confirm in calendar → send prep instructions to customer + tech briefing to team. If two of your apps need to talk, we can probably automate it.
Sometimes. APIs change, especially with platforms that release frequent updates. Our maintenance plan includes monitoring (we get alerted before you notice) and proactive fixes when integrations break. For self-hosted n8n setups, we typically handle the monitoring and updates ourselves. For Zapier/Make.com, the platforms handle most maintenance automatically and we step in when custom logic needs adjustment.
Project-based pricing for the build, plus ongoing maintenance retainer. Typical first-project scope: $1,500-$5,000 depending on number of workflows and integrations. Monthly maintenance: $200-$500/month for monitoring + fixes + small additions. Tool costs (Zapier, Make.com subscriptions) are passed through at cost — we don't mark them up. For ongoing automation work, our Growth tier ($599/month) includes a workflow automation allowance plus other services.
Yes — we do this migration work regularly. Companies that hit Zapier's pricing wall ($100-$500+/month for high-volume workflows) often save 60-80% by moving to self-hosted n8n. The migration takes 2-4 weeks depending on workflow count. We don't recommend the migration for everyone — sometimes Zapier's simplicity is worth the price — but we model the cost trade-off for you honestly.
Usually yes. We have experience with most SMB-focused platforms — Jobber, ServiceTitan, Housecall Pro (home services); Mindbody, Vagaro (salons/wellness); Square, Toast (restaurants); Salesforce, HubSpot, Pipedrive (general); Stripe, Square, QuickBooks (finance). If your app has an API or webhook, we can almost always integrate it. If it's a closed system with no API, we'll tell you upfront.
Free 30-minute assessment — we map your top 3 manual processes and tell you which would deliver the biggest ROI to automate first.
Hecho en San Antonio. Available everywhere. · Sergio@pilonqubitventures.com